A successful conference depends on careful planning and a well-organized execution. Student volunteers play a vital role in this process, assisting with various tasks such as welcoming and guiding attendees, handing over microphones and vouchers, helping with conference setup, and ensuring a smooth event experience. Whether before or during the conference, their contributions enhance the overall experience for everyone involved.

As a student volunteer, you will be part of the organizing team, gaining first-hand insight into the planning and execution of Eurovis. This is also a great opportunity to connect with other young talents in the visualization community.

We are looking for highly motivated student volunteers who are eager to support this year’s conference.

In exchange for approximately 20 hours of work, student volunteers will receive:

• Free registration for Eurovis (or reimbursement)
• Complimentary lunches, dinners, and free access to social events, including a dedicated welcome dinner on Sunday June 1st, 2025
• Eurovis 2025 Student Volunteer T-shirts.

Who can apply?

Any student who is willing to volunteer is eligible to apply. Reflecting the multicultural spirit of Luxembourg, we strongly encourage young researchers from all backgrounds to join us. Our goal is to create an inclusive and diverse team of student volunteers, ensuring representation across gender, universities, and previous experience as a volunteer. Applications will be considered based on motivation first, followed by these diversity criteria.

How to apply?

To apply for a student volunteer role, please fill out the application form using THIS LINK. If you have any questions about the volunteer work or selection process, feel free to contact us at sv(at)eurovis.org.

We look forward to working with you to make Eurovis 2025 another successful and memorable conference!

Eloi Durant, Luxembourg Institute of Science and Technology.

Thank you for considering being a Student Volunteer! You play a key role in making EuroVis 2025 a success. By volunteering, you agree to follow these guidelines to help create a smooth, professional, and welcoming experience for everyone.

1. Inclusiveness & Respect

EuroVis 2025 welcomes researchers from diverse cultural, professional, and scientific backgrounds. As a Student Volunteer, treat all attendees, speakers, organizers, and fellow volunteers with courtesy and respect. Your positive attitude helps create a welcoming and inclusive environment for all.

2. Commitment & Reliability

You commit to fulfilling your assigned shifts (approximately 20 hours) and attending required orientation sessions. Arrive on time, stay at your post as expected, and keep breaks reasonable. If you are unable to attend a shift, inform the Student Volunteer Chair or an organizer as soon as possible.

3. Attire & Identification

To be easily recognizable, wear your volunteer t-shirt and ID badge visibly at all times during shifts. Since you may need to wear the t-shirt on multiple days, consider layering it over your regular clothing. A presentable appearance helps maintain a professional and approachable image.

4. Information Security Awareness

Never leave your personal devices unlocked or unattended, and do not plug in unknown USB drives or external devices. If you see an attendee leaving their belongings unsecured, kindly remind them. Report any suspicious activity to an organizer or security staff immediately.

5. Helpfulness & Problem-Solving

As a first point of contact for attendees, be proactive, assist with questions, and provide directions. Keep personal phone use to a minimum and avoid disruptive behavior to remain approachable. If unsure about anything, ask a fellow Student Volunteer, the Student Volunteer Chair, or an organizer for help.

6. Accountability

Your role directly impacts the conference experience. Failure to follow these guidelines may result in a warning or, in serious cases, the loss of your volunteer status and access to the conference.

Your dedication makes a difference—thank you for offering your help!

The Luxembourg Institute of Science and Technology (hereafter “LIST”, “we”) is committed to ensure the highest standards of data protection in compliance with the applicable legislation, notably with reference to the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereafter “GDPR”). 

In the framework of managing your application, we will collect the following personal data about you: first name, last name, student status, year of studies, length of studies, affiliation, academic presentation in EuroVis conference, volunteer experience.

Your personal data is collected for the following purposes and using the following services:

• To communicate with you, 

• For managing your application to participate in the EuroVis Conference 2025 as a volunteer

• For the organisation of the EuroVis Conference 2025.

Suitable technical and organizational measures have been taken to protect your personal data. For more information, please consult LIST’s privacy policy here.

LIST will keep the personal data of selected volunteers only for the duration of the EuroVis Conference 2025. All rejected applications and the data contained therein will be deleted after the end of the selection process. 

For the submission of applications LIST uses an online platform called Sli.do. Sli.do s. r. o. is processing data on behalf of LIST and although it is based in Slovakia, it may engage and use a selected set of sub-processors established outside of the European Economic Area for the provisions of services to LIST.  In this case, personal data may only be transferred where there are appropriate safeguards (e.g. pursuant to the standard contractual clauses). Further details are made available by the processor in the following webpage: www.slido.com/terms.

Please be aware that for all the data we process for the organisation of the EuroVis Conference 2025 (including your registration and participation to the conference) LIST’s Events Privacy Notice applies which is available here.